Company secretarial services 2

Company Secretarial Services

Let us ensure the administration and governance of your company is taken care of. That way, you’ll have more time to focus on your business and your clients.

We understand that with the countless challenges facing businesses, staying on top of corporate governance and regulatory compliance can prove incredibly difficult. If this sounds like a familiar situation, our team are here to ensure the administration and governance of your company are taken care of so you have more time to focus on your business and your clients.

At Anderson Strathern, our dedicated company secretarial team can look after your company and answer any questions that you have relating to it. We’ll ensure that your filing dates are never missed and that your company’s records are up to date. The price of our core offering is fixed at an affordable rate, meaning you’ll have no costly surprises throughout the year.

Our core offering includes:

  • Preparing and submitting your annual Confirmation Statement
  • Helping you to make changes to your company by lodging the correct forms with Companies House
  • Sending you reminders when your annual accounts are due so that you avoid late filing penalties
  • Providing a registered office service at our central Edinburgh or central Glasgow locations

We also offer further services, which can be tailored to fit your needs and include:

  • Providing detailed advice on corporate governance issues for all sizes and types of organisations
  • Quickly producing board minutes and shareholder resolutions when you make changes in your business
  • Creating and maintaining your statutory records
  • Hosting and attending your AGM
  • Undertaking audits of your business or records to ensure regulatory compliance

Essentially, we can assist with any corporate governance and company secretarial requirements that you might need.

Speak to our company secretarial experts today

To discuss your requirements with a member of our expert commercial law team, please get in touch today.

Contact us on 0131 270 7700, visit our offices in EdinburghGlasgowEast Lothian or Shetland, or fill in our enquiry form at the bottom of the page to request a call back.

What are company secretarial services?

While the title may suggest otherwise, company secretarial services do not relate to the traditional work of a ‘secretary’. Rather, it refers to the administrative functions within a business that ensures effective corporate governance and compliance with relevant laws and regulations.

So, what does this mean in practice? A company secretarial expert can work alongside your business, handling various matters that you may not have time or capacity to deal with in-house – but are still essential for the continuation of the business.

What this precisely involves will differ between businesses and industries, but typical actions include collating and filing essential documentation, maintaining annual accounts and ensuring company changes are correctly and efficiently submitted to Companies House.

Failing to adhere to certain legal requirements while running a business could lead to fines or, in the most serious cases, criminal proceedings. It goes without saying that having a professional on your side to handle these matters on your behalf helps to remove the potential for this occurring.

Our company secretarial services

Core offerings

Preparing and submitting your annual Confirmation Statement

Previously known as an annual return, a confirmation statement needs to be filed to ensure that the information Companies House has about your company is correct each year. Details relating to your registered office, directors, statement of capital, shareholder information, SIC code and register of ‘people with significant control’ (PSC) all need to be included.

Our company secretarial experts can work to prepare all of the relevant information required, noting and reporting any relevant changes, before submitting the confirmation statement in a timely manner.

Helping you to make changes to your company by lodging the correct forms with Companies House

You are required to inform Companies House about certain changes to your limited company. This includes:

  • Changes to directors and company secretaries
  • Changes to the company name
  • Changes to the registered office address
  • Changes to account reference date
  • Changes to PSC information
  • Changes to company share structure
  • Details regarding any new mortgages

Our team can work with your business to ensure that all of the correct forms are submitted, and that other relevant authorities, such as HMRC, are also informed where necessary.

Sending you reminders when your annual accounts are due so that you avoid late filing penalties

Penalties for filing late annual accounts are as frustrating as they are avoidable. Our company secretarial team will provide consistent reminders when specific accounts are due so that you can avoid any fines for late filing, ensuring that you keep on top of your obligations at all times.

Providing a registered office service at our central Edinburgh or central Glasgow locations

We can provide a registered office service at our Edinburgh and Glasgow offices, providing an official address to Companies House, HMRC and other government bodies with an official address where statutory communications are securely delivered.

Additional services

Providing detailed advice on corporate governance issues for all sizes and types of organisations

There are a wide range of corporate governance issues which could potentially disrupt your business’s operations if they are not effectively addressed. Our team can advise on issues such as conflict of interest, accountability, corporate transparency and leadership issues.

Quickly producing board minutes and shareholder resolutions when you make changes in your business

Board minutes and shareholder resolutions take account of a board of directors’ actions and decisions, helping to ensure that all changes are accurately recorded. We can quickly and accurately produce board minutes and shareholders’ resolutions on your behalf whenever key changes are made.

Creating and maintaining your statutory records

Statutory records are essential as they can be used to validate claims of share ownership and various other pieces of important information relating to company directors and shareholders. Our team can create and maintain these records on your behalf, ensuring that every detail is accurate and fully up to date.

Hosting and attending your AGM

Annual general meetings (AGMs) are essential for the running of a business, bringing forward transparency and accountability. Our company secretarial experts can organise and attend your AGM, including virtual options depending on the make up of the business and who will be involved.

Undertaking audits of your business or records to ensure regulatory compliance

Whether you are an experienced business owner, or the pioneer behind an ambitious start-up, maintaining regulatory compliance at all times is non-negotiable. Often, however, this is easier said than done, especially without any outside support. Our team can provide audits of your business or records to ensure that you are fully compliant, making the necessary recommendations where issues do occur.

Why choose our company secretarial experts?

At Anderson Strathern, we have a team of dedicated corporate law specialists with substantial experience in providing company secretarial services to a diverse range of businesses, all with their own unique set of commercial goals and challenges.

Our corporate team comprises of members who have been recognised for their skills and expertise in the independent legal directories the Legal 500 and Chambers & Partners and who hold various professional memberships.

We also have various other corporate specialities, including corporate restructuring, private equity, joint ventures, mergers and acquisitions and employee ownership trusts. To find out more about our corporate law expertise, please click here.

Speak to our company secretarial experts today

To discuss your requirements with a member of our expert commercial law team, please get in touch today.

Contact us on 0131 270 7700, visit our offices in EdinburghGlasgowEast Lothian or Shetland, or fill in our enquiry form at the bottom of the page to request a call back.

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"Every query, no matter how trivial, is dealt with efficiently, and the team seem to genuinely care about their clients and take an interest in their business."

Client testimonial, Chambers UK