Administrative Assistant - Facilities - Glasgow

An exciting opportunity has arisen for an Administrative Assistant based in our Glasgow office reporting to the Facilities Supervisor.

This role will be working as part of a team to ensure that the departments mail, copying, files, etc are managed timeously.

You will be responsible for

  • Processing of incoming / outgoing mail, copying, scanning, printing, filing and archiving
  • Supporting and/or managing the preparation of bulk documentation, files, and bundles
  • Using PDF Docs to put legal bundles together, paginating papers and reducing file sizes
  • Providing reception cover and assisting with room set ups/clearing
  • Monitoring stock levels of stationery items and ordering replacement stock as required
  • Making hand deliveries and collections
  • Coordinating matter closure and storage.
  • Processing, retrieval, and management of documents in onsite and offsite storage.
  • Managing electronic client records to facilitate record storage requirements.
  • Assisting with Legal PA duties (including dictation, formatting and amending documents, raising invoices and completing Cashroom forms, etc)
  • Assisting with ad-hoc departmental projects
  • Working effectively and efficiently with other Facilities team members
  • Managing office catering

 What you will need to succeed

  • Ideally candidates should have National 5 (or equivalent/demonstrable ability) in English
  • Excellent IT skills, including advanced MS Office, particularly formatting in Word documents and Excel.
  • Ability to coordinate multiple tasks and projects to meet deadlines
  • Good communication skills to liaise and work well with all staff/partners
  • Be able to work as part of a team and also use your own initiative
  • A positive “can do” attitude to provide timely responses to all work requests
  • A genuine desire to develop a career within a professional office

Anderson Strathern are an equal opportunities employer.  Our policy is to recruit, develop, nurture and retain a diverse workforce following the guidelines of the Equality Act 2010.

Apply today

Fill in the form below and a member of our expert team will get back to you.

  • Max. file size: 32 MB.
  • Max. file size: 32 MB.