Administrative Assistant - Facilities - Glasgow

This role will be working as part of a team to ensure that the departments mail, copying, files, etc are managed timeously.

You will be responsible for

• Processing of incoming / outgoing mail, copying, scanning, printing, filing and archiving
• Supporting and/or managing the preparation of bulk documentation, files, and bundles
• Using PDF Docs to put legal bundles together, paginating papers and reducing file sizes
• Providing reception cover and assisting with room set ups/clearing
• Monitoring stock levels of stationery items and ordering replacement stock as required
• Making hand deliveries and collections
• Coordinating matter closure and storage.
• Processing, retrieval, and management of documents in onsite and offsite storage.
• Managing electronic client records to facilitate record storage requirements.
• Assisting with Legal PA duties (including dictation, formatting and amending documents, raising invoices and completing Cashroom forms, etc)
• Assisting with ad-hoc departmental projects
• Working effectively and efficiently with other Facilities team members
• Managing office catering

 What you will need to succeed

• Ideally candidates should have National 5 (or equivalent/demonstrable ability) in English
• Excellent IT skills, including advanced MS Office, particularly formatting in Word documents and Excel.
• Ability to coordinate multiple tasks and projects to meet deadlines
• Good communication skills to liaise and work well with all staff/partners
• Be able to work as part of a team and also use your own initiative
• A positive “can do” attitude to provide timely responses to all work requests
• A genuine desire to develop a career within a professional office

Anderson Strathern are an equal opportunities employer.  Our policy is to recruit, develop, nurture and retain a diverse workforce following the guidelines of the Equality Act 2010.