Administrator - Private Client - Edinburgh

Introduction

We have an exciting new vacancy within our highly regarded Private Client department for an experienced Administrator based in our Edinburgh office.  The role will include direct involvement with all PC fee earners and other departments/offices.  You will work closely with the existing Private Client PA team to provide consistent, high level administrative assistance to a busy and friendly team.  You will be a part of the wider PA Services team for support and guidance.

The role will suit a forward thinker, who uses their initiative to anticipate the needs of the department as well as being able to react quickly and effectively.  With particular focus on client service, finance and department projects, you will quickly become a vital part of the team and have a flexible approach to help other departments if required.  Training will be provided on an ongoing basis to enhance your skills.

Anderson Strathern is a modern, innovative law firm. We’re proud of our history but firmly focussed on an exciting future, one that embraces technology and smarter ways of working.  We’re independent, and proudly so.

As Investors in People and Investors in Young People Gold award holders, we will provide you with comprehensive training and support.

Our team

Our Private Client department is a dynamic group of legal professionals based in Edinburgh, Glasgow, Haddington, Orkney and Shetland.  We have extensive knowledge and skills of Trusts, Private Client Tax, Heritage Property, Succession Planning, Wills, Powers of Attorney and Incapacity.  We are known for dealing with high net-worth individuals, families and estates across Scotland. We are collaborative, innovative and proud of our role in providing a first-class service to a wealth of clients across the country.

The role will involve

 Dealing with all duties in line with the firm’s processes and procedures such as:

• General administrative duties including the distribution of incoming and outgoing mail, photocopying, scanning, printing, binding, filing and archiving documents
• Production of bulk documents bundles using PDFDocs;
• Assistance in the creation of finance reports, billing guides and cash room entries
• Support of Central Records processes, including requesting offsite documents, sending documents back to storage and distributing incoming documents to fee earners
• Maintenance of client portals including uploading documents

 As an Administrator, you will be expected to

• Use all relevant IT packages competently including Word, Excel, Powerpoint, Outlook, Aderant keeping your knowledge up to date by attending regular training as required.
• Produce all work to an exceptional standard, with minimal error and within designated timescales.
• Carry out a significant workload and tasks as instructed with minimal supervision.
• Develop your client relationship and client care skills.
• Take responsibility for department administration, projects, and help to organise department events.

About you

• A well-organised, methodical and pro-active approach to work and an ability to prioritise your workload to meet deadlines.
• Excellent IT skills including technical proficiency in Microsoft products.
• Good communication and interpersonal skills with the ability to liaise at all levels.
• Accuracy in all aspects of your work ensuring all is to a high standard.
• An enthusiastic, positive and professional individual.
• Commitment, flexibility and a willingness to assist other teams; learn new skills and share existing skills with colleagues.

 What you will get in return

• Opportunity to work with a market leading team on complex and high-profile transactions
• On-going career development and progression opportunities
• Supportive and collaborative team culture and work environment
• Flexible and hybrid working arrangements to support work life balance
• A competitive salary and benefits package

 Anderson Strathern is an equal opportunities employer.  Our policy is to recruit, develop, nurture and retain a diverse workforce following the guidelines of the Equality Act 2010.